ARTICLE I: NAME
The Association shall be called:
World Thamil Creative Writers
ARTICLE II: OBJECTIVES
The objectives of the
Association shall be:
1. To foster the study of
Thamil language and literature.
2. To promote Thamil arts
3. To disseminate knowledge
regarding science and technology.
4. To provide a forum for
the critical study and teaching of works of Sankam poets.
5. To publish a journal
dedicated to promote Thamil writers and scholars.
6. To promote an awareness
of the global presence of Thamil people;
7. To support multi-cultural
activities connected with the Thamil people.
8. To foster a climate of
global friendship and co-operation between all Thamil writers and poets.
9. To establish a network of
writers, scholars, artists, and cultural workers at global level.
10. To award scholarship to
encourage the study of Thamil language and literature worldwide.
publish works of Thamil writers and poets.
12. To improve the quality
and practice of Thamil journalism.
13. To fight all forms of
social evils, inequality, superstitions, discrimination based on gender
and take the Thamil society to meet the social, political and economic
challenges of the 21st century and beyond.
ARTICLE 111: RULES OF THE
PART I - PRELIMINARY
1. In these rules, except in
so far as the context or subject-matter otherwise indicates or requires -
“Ordinary Member” means a
member of the association pursuant to rule 2;
“Secretary” means –
(a) The person holding
office under these rules as secretary of the association; or
(b) Where no such person
holds that office - the public officer of the association;
“Special general meeting”
means a general meeting of the association other than an annual general
(2) In these rules –
(a) A reference to a
function includes a reference to a power, authority and duty; and
(b) A reference to the
exercise of a function includes, where the function is a duty, a reference
to the performance of the duty.
PART II - MEMBERSHIP
2. A person is qualified to
be a member of the association if, but only if
(a) The person is a person
whose application for membership has been approved by the Executive Board.
(b) The person is not in
arrears of membership for a period over one year. , and
(c) In the case of an
Ordinary Member -
(i) Any person who is a
writer, journalist or editor in the media, including professional
publications, shall be eligible for membership.
(ii) The person shall adhere
to the Code of Ethics as amended by the association (Appendix 3).
Nomination for Membership
3. (1) An application of a person
for membership of the association -
(a) Shall be made in writing
in the form set out in Appendix 1 to these rules; and
(b) Shall be lodged with the
secretary of the association.
(2) As soon as practicable
after receiving an application for membership, the secretary shall refer
the application to the committee which shall determine whether to approve
or to reject the application.
(3) Where the committee
determines to approve an application for membership, the secretary shall,
as soon as practicable after that determination, notify the applicant of
that approval and request the applicant to pay within the period of 28
days after receipt by the applicant of the notification the sum payable
under these rules by a member as entrance fee and annual subscription.
(4) Where the committee
determines to reject an application for membership, the secretary shall,
as soon as practicable after that determination, notify the applicant of
that refusal, including the reasons for such refusal and refund any monies
paid by the applicant at that time.
(5) The secretary shall, on
payment by the applicant of the amounts referred to in clause (3) within
the period referred to in that clause, enter the applicant’s name in the
register of members and, upon the name being so entered, the applicant
becomes a member of the association.
Cessation of membership
4. A person ceases to be a
member of the association if the person -
(b) Resigns that membership;
(c) Is expelled from the
Membership entitlements not transferable
5. A right, privilege or
obligation which a person has by reason of being a member of the
(a) Is not capable of being
transferred or transmitted to another person; and
(b) Terminates upon
cessation of the person’s membership.
Resignation of membership
6. (1) A member of the
association is not entitled to resign that membership except in accordance
with this rule.
(2) A member of the
association who has paid all amounts payable by the member to the
association in respect of the member’s membership may resign from
membership of the association by first giving notice (being not less than
1 month or not less than such other period as the committee may determine)
in writing to the secretary of the member’s intention to resign and,
upon the expiration of the period of notice, the member ceases to be a
(3) Where a member of the
association ceases to be a member pursuant to clause (2), and in every
other case where a member ceases to hold membership, the secretary shall
make an appropriate entry in the register of members recording the date on
which the member ceased to be a member.
Register of members
7. (1) The Secretary of the
association shall establish and maintain a register of members of the
association specifying the name and address of each person who is a member
of the association together with the date on which the person became a
(2) The register of members
shall be kept at the principal place of administration of the association
and shall be open for inspection, free of charge, by any member of the
association at any reasonable hour.
Fees, subscriptions, etc
8. (1) A member of the
association shall, upon admission to membership, shall pay an annual
membership fee to the association a fee of $50 or, where some other amount
is determined by the committee, of that other amount.
(2) In addition to any amount
payable by the member under clause (1), an Ordinary Member of the
association shall pay to the association any additional amount as
determined by the committee.
9. The liability of a member
of the association to contribute towards the payment of the debts and
liabilities of the association or the costs, charges and expenses of the
winding up of the association is limited to the amount, if any, unpaid by
the member in respect of membership of the association as required by rule
Disciplining of members
10. (1) Where the committee
is of the opinion that a member of the association -
refused or neglected to comply with a provision or provisions of these
Has persistently and
wilfully acted in a manner prejudicial to the interests of the
The committee may, by resolution
(c) Expel the member from
the association; or
(d) Suspend the member from
membership of the association for a specified period.
resolution of the committee under clause (1) is of no effect unless a
general meeting confirms the expulsion in accordance with this rule:
(1) Where the committee
passes a resolution under clause (1), the secretary shall, as soon as
practicable, cause a notice in writing to be served on the member -
Setting out the
resolution of the committee and the grounds on which it is based;
until the expiration of the period within which the member is entitled
to appeal against the resolution where the member does not exercise the
right of appeal within that period; or
Where within that
period the member exercises the right of appeal, unless and until the
association confirms the resolution pursuant to rule 11(4).
PART III - THE COMMITTEE
Powers, etc., of the committee
12. The committee shall be
called the committee of management of the association and, subject to the
Act, the Regulations and these rules and to any resolution passed by the
association in general meeting -
(a) Shall control and manage
the affairs of the association;
(b) May exercise all such
functions as may be exercised by the association other than those
functions that are required by these rules to be exercised by a general
meeting of members of the association; and
(c) Has power to perform all
such acts and do all such things as appear to the committee to be
necessary or desirable for the proper management of the affairs of the
PART IV - GENERAL MEETINGS
Annual general meetings - holding of
22. (1) With the exception
of the first annual general meeting of the association, the association
shall, at least once in each calendar year and within the period of 6
months after the expiration of each financial year of the association,
convene an annual general meeting of its members.
(2) The association shall
hold its first annual general meeting -
(a) Within the period of 18
months after its incorporation under the Act; and
(b) Within the period of 2
months after the expiration of the first financial year of the
(3) Clauses (1) and (2) have
effect subject to any extension or permission granted by the commission
under section 26(3) of the Act.
Annual general meetings - calling of and
23. (1) The annual general
meeting of the association shall, subject to the Act and to rule 22, be
convened on such date and at such place and time as the committee thinks
(2) In addition to any other
business which may be transacted at an annual general meeting, the
business of an annual general meeting shall be -
(a) To confirm the minutes
of the last preceding annual general meeting and of any special general
meeting held since the meeting;
(b) To receive from the
committee reports upon the activities of the association during the last
preceding financial year;
(c) To elect office-bearers
of the association and Ordinary and Affiliate Members of the committee;
(d) To receive and consider
the statement which is required to be submitted to members pursuant to
section 26(6) of the Act.
Special general meetings - calling of
24. (1) The committee may,
whenever it thinks fit, convene a special general meeting of the
committee shall, on the requisitioning of not les than 25 per cent of
the total number of members (not including Affiliate Members), convene a
special general meeting of the association.
requisition of members for a special general meeting -
(a) Shall state the purpose
or purposes of the meeting;
(b) Shall be signed by the
members making the requisitions;
(c) Shall be lodged with the
(d) May consist of several
documents in a similar form, each signed by one or more of the members
making the requisition.
(4) If the committee fails
to convene a special general meeting to be held within 1 month after the
date on which a requisition of members for the meeting is lodged with the
secretary, any one or more of the members who made the requisition may
convene a special general meeting to be held not later than 3 months after
A special general
meeting convened by a member or members as referred to in clause (4)
shall be convened, as nearly as is practicable in the same manner as
general meetings are convened by the committee and any member who
thereby incurs expense is entitled to be reimbursed by the association
for any expense so incurred.
25. (1) Except where the
nature of the business proposed to be dealt with at a general meeting
Requires a special resolution of
the association, the secretary shall, at least 14 days before the date
fixed for the holding of the general meeting, cause to be sent by pre-paid
post to each member at the member’s address appearing in the register of
members, a notice specifying the place, date and time of the meeting and
the nature of the business proposed to be transacted at the meeting.
(2) Where the nature of the
business proposed to be dealt with at the general meeting requires a
special resolution of the association, the secretary shall, at least 21
days before the date fixed for the holding of the general meeting, cause
notice to be sent to each member in the manner provided in clause (1)
specifying, in addition to the matter required under clause (1), the
intention to propose the resolution as a special resolution.
(3) No business other than
that specified in the notice convening a general meeting shall be
transacted at the meeting in the case of an annual general meeting, and
business which can be transacted pursuant to rule 23(2).
(4) A member desiring to
bring any business before a general meeting may give notice in writing of
that business to the secretary who shall include that business in the next
notice calling a general meeting given after receipt of the notice from
26. (1) No item of business
shall be transacted at a general meeting unless a quorum of members
entitled under these rules to vote is present during the time the meeting
is considering that item.
(2) Five members, present in
person (being members entitled under these rules to vote at a general
meeting), constitute a quorum for the transaction of the business of a
(3) If within half an hour
after the appointed time for the commencement of a general meeting a
quorum is not present, the meeting if convened upon the requisition of
members shall be dissolved and in any other case shall stand adjourned to
the same day in the following week at the time and (unless another place
is specified at the time of the adjournment by the person presiding at the
meeting communicated by written notice to members given before the day to
which the meeting is adjourned) at the same place.
(4) If at the adjourned
meeting a quorum is not present within half an hour after the time
appointed for the committee of the meeting, the members present (not being
Affiliate Members) being not less than 3) shall constitute a quorum.
27. (1) The president or, in
the president’s absence, the vice-president, shall preside as
chairperson at each general meeting of the association.
(2) ) The president and the
vice-president are absent from a general meeting or unwilling to act,
the members present shall elect one of their number to preside as
chairperson at the meeting.
28. (1) The chairperson of a
general meeting at which a quorum is present may, with the consent of the
majority of members present and entitled to vote at the meeting, adjourn
the meeting from time to time and place to place, but no business shall be
transacted at an adjourned meeting other than the business left unfinished
at the meeting at which the adjournment took place.
Where a general meeting
is adjourned for 14 days or more, the secretary shall give written or
oral notice of the adjourned meeting to each member of the association
stating the place, date and time of meeting and the nature of the
business to be transacted at the meeting.
Except as provided in
clauses (1) and (2), notice of an adjournment of a general meeting or of
the business to be transacted at an adjourned meeting is not required to
Making of decisions
29. (1) A question arising
at a general meeting of the association shall be determined on a show of
hands unless before or on the declaration of the show of hands a poll is
demanded, a declaration by the chairperson that a resolution has, on a
show of hands, been carried or carried unanimously or carried by a
particular majority or lost, or an entry to that effect in the minute book
of the in favour of or against that resolution.
less than 3 members present in person or by proxy at the meeting.
(3) Where a poll is demanded
at a general meeting, the poll shall be taken -
(a) Immediately in the case
of a poll which relates to the election of the chairperson of the meeting
or to the question of an adjournment; or
(b) In any other case, in
such manner and at such time before the close of the meeting as the
chairperson directs, and the resolution of the poll on the matter shall be
deemed to be the resolution of the meeting on that matter.
30. A resolution of the
association is a special resolution if -
(a) The association as, being
entitled under these rules so to do, vote in
(b) Where it is made to
appear to the Commission that it is not possible or practicable for the
manner specified by the Commission.
31. (1) Upon any question
arising at a general meeting of the association a member has one vote
only, provided always that an Affiliate Member is not entitled to vote.
(2) All votes shall be given
personally or by proxy.
(3) In the case of an
equality of votes on a question at a general meeting, the chairperson of
the meeting is entitled to exercise a second or casting vote.
(4) A member or proxy is not
entitled to vote at any general meeting of the association unless all
amount of the annual subscription payable in respect of the then current
Appointment of proxies
32. (1) Each member (not
being an Affiliate Member) shall be entitled to appoint another member as
proxy by notice given to the secretary no later than 24 hours before the
time of the meeting in respect of which the proxy is appointed.
PART V - MISCELLANEOUS
33. (1) The association
shall effect and maintain insurance pursuant to section 44 of the Act.
(2) In addition to the insurance
required under the clause (1), the association may effect and maintain
Funds - source
34. (1) The funds of the
association shall be derived from entrance fees and annual subscriptions
of members, donations, proceeds from functions organised by and for the
Association and, subject to any resolution passed by the association in
general meeting, such - other sources as the committee determines.
(2) All money received by
the association shall be deposited as soon as practicable and without
deduction to the credit of the association’s bank account.
(3) The association shall,
as soon as practicable after receiving any money, issue an appropriate
Funds - management
35. (1) Subject to any
resolution passed by the association in general meeting, the funds of the
association shall be used in pursuance of the objects of the association
in such manner as the committee determines.
Alteration of objects and rules
( (2) ) All cheques,
drafts, bills of exchange, promissory notes, and other negotiable
instruments shall be signed by any 2 members of the committee or
employees of the association, being members or employees authorized to
do so by the committee.
36. The statement of objects
and these rules may be altered, rescinded or added to only by a
special resolution of the
37. (1) The common seal of
the association shall be kept in the custody of the public officer.
(2) The common seal shall not be
affixed to any instrument except by the authority of the committee and the
affixing of the common seal shall be attested by the signatures either of
2 members of the committee or of 1 member of the committee and of the
public officer or secretary.
Custody of books etc
38. Except as otherwise
provided by these rules, the public officer shall keep in his or her
custody or under his or her control all records, books and other documents
relating to the association.
Inspection of books etc.
39. The records, books and
other documents of the association shall be open to inspection, free of
charge, by a member of the association at any reasonable hour.
Service of notices
40. (1) For the purpose of
these rules, a notice may be served by or on behalf of the association
upon any member either personally or by sending it by post to the member
at the member’s address
shown in the register of members.
( (2) ) Where a document is
sent to a person by properly addressing, prepaying and posting to the
person addressing, a letter containing the document, shall, unless the
contrary is proved, be deemed for the purposes of these rules to have been
served on the person at the time at which the letter would have been
delivered in the ordinary course of post.
(1) At the first
general meeting of the association, the association shall pass a special
resolution regarding the incorporation of the association.